Annual Renewal

Annual Renewal and Certification Compliance

Upon registration, a member profile is created. Registrants’ can access their private member profile to update any change of personal/work contact information, download renewal letters, and updated CEU reports. Failure to update contact information by a Registrant can lead to missed notices, news, policy changes, AGM announcements by email blast through Mail Chimp.

All annual renewals, regardless of registration classification, are completed through the Registrants on-line profile. Registrants must log into their member profile to complete the online renewal form along with payment.

 

The College will only accept annual renewal through our online system, unless there are extenuating circumstances. For further information and assistance, contact the College at info@cvrp.ca or by phone at 613-507-8847 at least 30-45 days prior to your renewal date to avoid any late penalties. Please note that an administrative fee will apply for all manual payments.

 

Click here to log in to your member profile to complete registration renewal for the online renewal option.

 

All Registrants are notified by the College of pending registration renewal of their renewal dates.

 

Failure to comply with annual registration requirements prior to the registration expiry date listed in each registrants profile will result in immediate ADMINISTRATIVE suspension of registration and a penalty will be assessed. Registration status will be listed as ‘Administrative Suspension’ on the Public Registry until all requirements of renewal are resolved. Failure to comply with the outstanding registration maintenance requirements within the 30-day administrative suspension period will result in immediate REGISTRATION suspension. Appropriate fees, as well as completion of the competency examination may be required for reinstatement.

 

The College Board of Directors sets the annual fees for registration and renewal, which are listed on the CVRP Fee Schedule.

 

The annual renewal requirements are as follows:

  1. Completion of the renewal form and payment of fees plus applicable taxes no later than 11:59 PM EST on the date of registration expiry as listed in the Registrants’ profile. Renewal must be completed through the Registrants’ online profile on the College website.

  2. Registrants in 2nd year of their CEU reporting period must submit all required CEU documentation to the College by the last day of the month prior to registration renewal month. The biennial CEU submission date is located at the top of the Registrants’ profile, once logged in. CEU domain requirements are based on credential. Note* if Registrant holds multiple certifications CEU domain compliances vary. It is the responsibility of the Registrant to upload their CEU certificates to profile prior to deadline.

  3.  

    The College has the authority to conduct random registration audits for compliance without notice. If a Registrant’s CEU maintenance record is not compliant, a written notice will be forwarded for immediate action and could result in a registration penalty.

     

  4. An updated Vulnerable Sector Police Check (VSPC)/Police Check, as per the CVRP VSPC/Police Check policy, must be provided every 5 years or prior to date of expiry. The expiry of current VSPC/Police Check is recorded on the Registrants’ profile.

  5. Annual current Errors and Omissions/Professional Liability Insurance certificate.

Registrants who do not meet their annual renewal fee requirements as listed above, will be automatically assessed a late penalty fee. A fee is also charged for incomplete/non-submission of CEUs. CVRP Fee Schedule.

 

All penalty fees will be assessed as of the first day past the appropriate due date and the registration status changed to ‘Administrative Suspension’ on the public registry and in the Registrants’ profile. The maximum “Administrative Suspension” period is 30 days, to allow the Registrant to resolve the outstanding registration requirements. An “Administrative Suspension” Registrant, who defaults in complying with any of the annual renewal requirements and the fee penalties within the 60 day conditional period, will be then immediately ‘Registration Suspended’ and required to complete the terms for reinstatement of Registration. Please refer to the Administrative Suspension and Reinstatement Policy.