Annual Renewal Process
All annual renewals, regardless of registration classification, are completed through the Registrants on-line profile. Registrants in good standing must log-in to their member profile to complete the on-line renewal form along with their payment.
As of April 1st 2016, the College will only accept annual renewal through our on-line system, unless there are extenuating circumstances necessitating a request to pay manually. For further information and assistance, ensure that contact is made to one of the College Administrators at email@example.com or by phone at 613-507-8847 at least 30-45 days prior to your renewal date to avoid any late penalties. Please note that an administrative fee will apply for all manual payments.
Click here to go to the member profile login to complete registration renewal for the on-line renewal option.
All registrants are notified by the College of pending registration renewal by automatic notice at 90, 60 and 5 days to their renewal dates.
Failure to comply with all annual registration requirements prior to the registration expiry date listed in each registrants profile will result in immediate administrative suspension of registration and penalty assessed. Registration status will be listed as ‘Administrative Suspension’ on the public registry until the all requirements of renewal are resolved. Failure to comply with the outstanding registration maintenance requirements within the 60 day administrative suspension period will result in immediate registration suspension. Appropriate fees, completion of the Jurisprudence education module; completion of the Standards of Practice Education module (when updated) and successful completion of the competency examination may be required to reinstatement registration.
The College Board of Directors sets the annual fee for registration and renewal, based on fiscal operational need.
As of July 1, 2017, the annual renewal fee was increased to $275.00 for the first credential of CVRP and $100.00 annual fee for the second credential of CCVE.
The annual renewal requirements are as follows:
- Completion of the renewal form and payment of fees of $275.00 or $375.00 plus provincials taxes as per province of residence no later than 11:59 pm EST on the date of registration expiry as listed in the registrants profile. Renewal must be completed through the the registrants on-line profile on the College website. The annual renewal dates are located at the top of the profile page, once logged-in.
- Registrants in the 2nd year of their 40 CEU reporting period must submit all required CEU documentation to the College by the last day of the month prior to their registration renewal month. The biennial CEU submission date are located at the top of the registrant’s profile page, once logged-in. CEUs can only be uploaded in the registrants’ on-line profiles and can be viewed by the registrant to confirm approval status and CEU totals.
- An updated Vulnerable Sector Police Check (VSPC), as per the CVRP VSPC policy, must be provided every 5 years by the last day of the month prior to their registration renewal month. The date of the current VSPC is recorded in the registrant’s member profile, as well as the year that the VSPC expires.
Registrants who do not meet their annual renewal fee requirements as listed above, will be automatically assessed a late penalty fee of $75.00 plus provincial taxes, the base amount of that fee to be set by the College on an annual basis. The fee for incomplete CEU submission is $185.00 ($85.00 incomplete CEU submission penalty and $100.00 for the 60 day CEU submission extension) plus provincial taxes. The base amount of this combined penalty and fee for extension fee is set by the College on an annual basis.
All penalty fees will be assessed as of the first day past the appropriate due date and the registration status changed to ‘Administrative Suspension‘ on the public registry and in the Registrant’s profile. The maximum ‘Administrative Suspension’ period is 60 days, to allow the registrant to resolve the outstanding registration requirements. An ‘Administrative Suspension’ registrant, who defaults in complying with any of the annual renewal requirements and the fee penalties within the 60 day conditional period, will be then immediately ‘Suspended’ and required to complete the terms for reinstatement of Registration. Please refer to the Administrative Suspension and Reinstatement Policy posted on this website under the ‘Rules and Policy’ tab.
Registrants Member Profile
Upon registration, a member profile is set-up for each registrant. Registrants can access their private member profile on a regular basis to update any change of personal or work contact information and to download annual Registration renewal letters, annual fee receipts and updated CEU reports. All contact information changes MUST be recorded within 30 days of that change, particularly employment changes, as this information is listed on the Public registry. Failure to update contact information by a registrant can lead to missed renewal notices and notices of registration changes, which could lead to registration breach with resultant penalties. New developments, updates and policy changes are posted on the home page of the website under the “Latest News” section and sent out by email blast through Mail Chimp.
Errors and Omissions Practice Insurance
CVRP requires that all registrants of the College maintain a current Errors and Omissions (E&O) policy, preferably with Defense Insurance for College complaints, wherever possible, as part of maintenance of their certification. The E&O Insurance should be specifically designed to cover the scope of practice and the standards of practice for a Vocational Rehabilitation Professional. The Defense Insurance allows a practitioner to consult a lawyer very early in the complaints process and allows ‘frivolous or malicious complaints’ to be resolved quickly. Other levels of E&O insurance, not specifically designed for a Vocational Rehabilitation Professional, may not be acceptable. It is the responsibility of each registrant to ensure that adequate coverage is maintained, whether through an affiliated professional association policy, a personal policy or a policy provided through their place of employment. If a random audit is conducted on a Registrant’s file and a request sent for the submission of the current E&O certificate, fines and penalties will be levied if the propitiate insurance certificate is not in place.