Annual Renewal Process

Registrant Member Profile

Upon registration, a member profile is created. Registrants’ can access their private member profile on a regular basis to update any change of personal/work contact information and to download annual Registration renewal letters, annual fee receipts and updated CEU reports. All contact information changes must be recorded within 30 days of that change. Failure to update contact information by a Registrant can lead to missed renewal notices and notices of registration changes. New developments, updates and policy changes are posted on the home page of the website under the “Latest News” section and sent out by email blast through Mail Chimp.

All annual renewals, regardless of registration classification, are completed through the Registrants on-line profile. Registrants must log-in to their member profile to complete the on-line renewal form along with their payment.

 

The College will only accept annual renewal through our online system, unless there are extenuating circumstances necessitating a request to pay manually. For further information and assistance, ensure that contact is made to one of the College Administrators at info@cvrp.ca or by phone at 613-507-8847 at least 30-45 days prior to your renewal date to avoid any late penalties. Please note that an administrative fee will apply for all manual payments.

 

Click here to log in to your member profile to complete registration renewal for the online renewal option.

 

All Registrants are notified by the College of pending registration renewal of their renewal dates.

 

Failure to comply with all annual registration requirements prior to the registration expiry date listed in each registrants profile will result in immediate administrative suspension of registration and a penalty will be assessed. Registration status will be listed as ‘Administrative Suspension’ on the public registry until all requirements of renewal are resolved. Failure to comply with the outstanding registration maintenance requirements within the 60-day administrative suspension period will result in immediate registration suspension. Appropriate fees, as well as completion of the competency examination may be required to reinstatement registration.

 

The College Board of Directors sets the annual fees for registration and renewal, which are listed on the CVRP Fee Schedule.

 

The annual renewal requirements are as follows:

  1. Completion of the renewal form and payment of fees plus applicable taxes no later than 11:59 PM EST on the date of registration expiry as listed in the Registrants’ profile. Renewal must be completed through the the Registrants’ online profile on the College website. The annual renewal dates are located at the top of the profile page, once logged-in.

  2. Registrants in 2nd year of their CEU reporting period must submit all required CEU documentation to the College by the last day of the month prior to registration renewal month. The biennial CEU submission date is located at the top of the Registrants’ profile, once logged-in. CEUs can only be uploaded in the Registrants’ on-line profiles and can be viewed by the Registrant to confirm approval status and CEU totals.

  3. An updated Vulnerable Sector Police Check (VSPC)/Police Check, as per the CVRP VSPC/Police Check policy, must be provided every 5 years or prior to date of expiry. The expiry of current VSPC/Police Check is recorded in the Registrants’ profile.

Registrants who do not meet their annual renewal fee requirements as listed above, will be automatically assessed a late penalty fee. A fee is also charged for incomplete/non-submission of CEUs. CVRP Fee Schedule.

 

All penalty fees will be assessed as of the first day past the appropriate due date and the registration status changed to ‘Administrative Suspension’ on the public registry and in the Registrants’ profile. The maximum ‘Administrative Suspension’ period is 60 days, to allow the Registrant to resolve the outstanding registration requirements. An ‘Administrative Suspension’ Registrant, who defaults in complying with any of the annual renewal requirements and the fee penalties within the 60 day conditional period, will be then immediately ‘Registration Suspended’ and required to complete the terms for reinstatement of Registration. Please refer to the Administrative Suspension and Reinstatement Policy posted on this website under the ‘Rules and Policy’ tab.

 

Errors and Omissions Practice/Liability Insurance

CVRP requires that all Registrants of the College maintain a current Errors and Omissions (E&O) policy, preferably with Defense Insurance for College complaints, wherever possible, as part of maintenance of their certification. The E&O Insurance should be specifically designed to cover the scope of practice and the standards of practice for a Vocational Rehabilitation Professional. The Defense Insurance allows a practitioner to consult a lawyer very early in the complaints process and allows ‘frivolous or malicious complaints’ to be resolved quickly. Other levels of E&O insurance, not specifically designed for a Vocational Rehabilitation Professional, may not be acceptable. It is the responsibility of each Registrant to ensure that adequate coverage is maintained, whether through an affiliated professional association policy, a personal policy or a policy provided through their place of employment.