New Application Policy and Procedure

Introduction

A standardized process is available for newly qualified university and college graduates and/or for those persons working in the Vocational Rehabilitation (VR) profession. There are two steps in the process as follows:

 

Step 1: A new Applicant must complete all sections of the New Application Form along with a non-refundable application fee, provide the required documents (see below) and provide related certification examination fees. CVRP Fee Schedule

 

Step 2: Once the New Application Form and required documentation has been reviewed by the Registrar and the Applicant has been determined to meet the eligibility criteria to sit the certification examination, the next step in the process is for the Applicant to successfully pass the certification examination.

 

Documents Required

  1. Copy of Birth Certificate or Canadian Passport. If not born in Canada, proof of Canadian Citizenship or permanent resident status (authorization under the Canadian Immigration Act to permit you to engage in employment in Canada) is required.

  2. A copy of original educational institute transcripts (in a sealed envelop from the education institution) specifying course(s) of study and course work completed.

  3. Documentation of 800 hours of practicum experience if a new graduate of a VR or Disability Management university program.

  4. A Curriculum Vitae demonstrating a minimum of 800 hours of directly related work experience if a practicing VR professional with a VR-related university education. This would include, for example, degrees in Vocational Rehabilitation, Social Work, Occupational Therapy, etc.A Curriculum Vitae demonstrating 36 months of directly related work experience if a practicing VR professional with a non-VR related university education. This would include, for example, degrees in Business Administration, Sociology, English, etc.

  5. Vulnerable Sector Police Check (VSPC) from region of residence. Only the original VSPC documentation will be accepted. The VSPC may be submitted after examination but must be submitted prior to completion of the registration process.

  6. Proof of Errors and Omissions Practice Insurance. If a new graduate, this document is not required in order to be eligible to sit the examination but must be submitted prior to completion of the registration process, along with applicable registration fees. CVRP Fee Schedule

Application Process And Review

An application is considered to be incomplete until all the information has been received by the College, with the exception of the Vulnerable Sector Police Check (VSPC) and proof of Errors and Omissions Practice Insurance as noted in the “Documents required for new applicants” section above. A copy of the receipt for application for the VSPC will be accepted in the interim of its completion.

 

The use of the online application process is the preferred method of application, with electronic copies provided for all non-original documents. Payment of applicable fees is available on-line. An administration fee is required to be included with hard-copy submissions and related non on-line fee submissions. CVRP Fee Schedule

 

Application documents are to be received a minimum of 45 days prior to the next regional certification examination date along with the applicable non-refundable application fee. Should documentation and payment not be received 45 days prior to the certification examination date, the non-refundable application fee is determined to be null and void.

 

In consideration of exceptional circumstances, an applicant can request in writing (electronic copy accepted) a refund of the certification examination fee upon providing explanation and documentation to support that request. The written request for refund of the certification examination fee must be received by the Registrar no less than 30 days prior to the established certification examination date.

 

All applications are reviewed by the Registrar and/or a panel of experienced members of the Registration Committee to fairly determine if the Applicant has met eligibility criteria. The successful Applicant is then provided with the date of the next certification examination sitting. If an applicant is deemed ineligible to sit the examination, the Registrar will provide a written refusal with an accompanying explanation. Should the Applicant be considered ineligible to sit the examination upon initial application, the Registrar will endeavour to assist that Applicant with preparation for the next examination sitting, through highlighting additional pre-requisite education and/or the procurement of necessary documentation.

 

If an Applicant does not successfully pass the certification examination at time of initial writing, the Registrar will endeavor to assist the Applicant with preparation for the next examination sitting, through highlighting additional educational resources for the demonstrated areas of weakness in particular. An Applicant may re-apply to sit the certification examination, following the process as outlined above. Submission of applicable fees is required.

 

An Applicant may have a total of four attempts (including first sitting) to successfully pass the certification examination. A fee is charged each time an Applicant sits the examination. With each sitting of the certification examination, the Applicant will be provided with a new certification examination to minimize inherent learning effects on results.

 

Certification Examination

Specific information regarding the development of the certification examination can be found in the CVRP Examination for Certification Policy.

 

Upon successful completion of the certification examination, the Registrar will provide within thirty (30) days, in writing (via letter or email), the results of the certification examination to the Applicant.

 

Postponement Or Deferral of Competency Examination Date

A new Applicant can request postponement or deferral to the next regional certification examination date if the interference of unforeseen life circumstances renders the Applicant’s attendance to the established examination date untenable.

 

A Request for Deferment Application must be completed, submitted with the appropriate documentation and the applicable fee. The Request for Deferment Application must be received no less than 10 days prior to the established certification examination date. In the case of an emergency, the Applicant is responsible to email the Registrar as soon as possible for the Special Circumstance Review. Only one request for deferral is accepted per new application. An Applicant who applies to write the examination but fails to sit the next established certification examination on the date for which they have been assigned will be required to re-apply.

 

Following review of the Request for Deferment Application, an Applicant may be granted a ‘pass through’ to the next scheduled certification examination date depending on individual circumstance. Each request will be reviewed by the Registrar of the College and / or the Registration Committee, as deemed necessary.

 

Applicants who have either been denied the opportunity to write the certification examination or who have been denied a request for postponement or deferral of the examination date may refer to the College Appeals Policy for further information.

 

Questions may be directed to info@cvrp.ca.

 

Download a copy of the New Application Policy